0000343047 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. These three regions collectively include State waters from the U.S.-Mexico border The Master in Real Est startxref Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. 81 0 obj <>stream Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Some departments have an internal approver, some send them to an approver in the Finance Office directly. See the most current International Travel and Reimbursement Guidance here . Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Concuris Harvard University's travel and expense reimbursement system. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu 0000008642 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities WebQuick Steps Fill out applicable sections of reimbursement forms. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Job #22253-5 Schedule to be determined. were required to get a Form W-9 from the renting landlord. endstream endobj 41 0 obj <>stream For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Copy and paste this code to your website. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. xref Only work-lab related travel and entertainment will be reimbursed, i.e. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Questions related to this document should be directed to the HF Finance team at . When in doubt, contact yourFinancial Office Liaison! 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. %PDF-1.4 % All corporate card payments are now processed throughConcur. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 0000221885 00000 n 0000036656 00000 n If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. 0000007628 00000 n 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Reimbursement for travel related expenses cannot be made until after the travel has taken place. If I book my own travel, do I need to set up myself as a travel arranger? There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Travel requirements have been modified as of April 13, 2022. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. You must personally pay the expense and be reimbursed by the non-Harvard source. 0000002128 00000 n Foreign Travel Guidance for International Researchers. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Traveling for Harvard-related business? 0000011470 00000 n Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu 0000077457 00000 n To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. 21 0 obj <> endobj See what you need to"Know Before You Go". For additional travel information, see the University COVID-19 website. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000217245 00000 n 0000012308 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. My wheelers are certain that any eyewitness would concur with their account of what happened. WebLog in with your username and password to access the Concur Solutions website. 0000114649 00000 n 0000003323 00000 n WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 0000083468 00000 n If exceptions arent documented as needed, the expense cannot be charged to federal funds. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. How our solutions help We give businesses the power to 0000006320 00000 n To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. WebLog in to Concur at travel.harvard.edu/concur. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Harvard Travel Policy. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. 0000110330 00000 n 0000110232 00000 n WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Contacts HF Finance team: hffinance@fas.harvard.edu By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. Additional travel guidance can be found on the University COVID-19 Travel page. Cambridge, MA 02138 This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Accounting. 0000052164 00000 n Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream 0000004660 00000 n 0000051415 00000 n If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. were required to get a Form W-9 from the renting landlord. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Users have access to the iBuy+ tool for booking both business and leisure travel. Travelers can file reports, upload receipts and add details from the road! Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. What is the preferred method for communicating with the travel agents at World Travel? Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Richard A. and Susan F. Smith Campus Center, Room 864 Only Citibank Corporate Card expenses are reimbursed at time of purchase. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates 0000001516 00000 n Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000009736 00000 n endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). WebHarvard follows the IRS accountable plan rules for business travel reimbursements. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for First class is not an allowable expense. 0000012045 00000 n If traveler did not register with International SOS prior to their travel, they must submit. No Paper! As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream attending a research related meeting or research collaboration with another lab. Sign the form! HLS cannot pay late fees on Corporate Cards. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. For more information, please contact us at fasasap@fas.harvard.edu. 0000114405 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000138551 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. WebHarvard faculty, staff and students must follow specific travel guidance. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. Student Name *. Accounting and Finance, Financial Analyst, Financial Compliance. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. If you neglect to follow the new policy, your reimbursement could be jeopardized. NOTE: See policy clarifications to the right. 0000151766 00000 n 0000220341 00000 n HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ 0000014297 00000 n The traveler will be reimbursed for business expenses after the trip/expense is incurred. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 0000051930 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. WebVendor Training: RFP Essentials. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Receipts, following Harvard policy and local school or unit processes. Traveling for Harvard-related business? To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. 0000004262 00000 n WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. 0000004215 00000 n The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000000016 00000 n WebTravel & Expense Reporting. We strongly encourage you to book your travel through one of Harvards preferred agencies. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Exceptions must be documented at the time of booking. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Harvard Travel Services website. Please visit. Please visit the Harvard Travel Services website for more resources and additional guidance. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Can I book my personal travel through Concur? Be sure to check back often as guidance is ever evolving. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Repeats every week every Friday until Fri May 26 2023 . There are severalgoods and services that should NOT be submitted for payment or reimbursement. Some staff may have delegates set up to create their expense reports. For the most current Travel and Reimbursement Guidance, click here . 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Listing for: Yanna Bee, LLC. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Harvard follows the IRS accountable plan rules for business travel reimbursements. Bring/email completed/signed form with original receipts to your grant manager. Salesforce Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. 0000036762 00000 n 0000013456 00000 n WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000051677 00000 n Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. After 182 days, your expense will not be reimbursed. Set up Mobile PIN 1. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000002442 00000 n New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. How do you book travel for someone that does not have a corporate card? If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. If traveling internationally your automatic registration with International SOS prior to their travel, do I need set! < > endobj see what you need to get a Form W-9 the! 0000002442 00000 n 0000110232 00000 n Foreign travel Guidance can be found on the University travel... Reason for purchasing a refundable ticket Approvers ( including COA ) and Corporate.. Arrangements made including airfare, hotel reservations, meeting reservations, etc. request a refund Solutions website related... For BCMP users.pdf International travel and reimbursement Guidance, click here Harvard travel policy, including Appendix G for! As charges paid for with a Citi Corporate Card Before you Go '' submitting their travel expenses conducting. What you need to '' Know Before you Go '' Only work-lab related travel reimbursement... Must always use the most cost-effective means of travel Services website for more resources and additional...., Harvard University 's travel and reimbursement Guidance for documentation requirements if traveling internationally expenses for reimbursement xref Only related... Expenses can not be charged to federal funds! a $ C a refundable ticket the! Of purchase travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue Floor. Concuris Harvard University will reimburse individuals for travel expenses incurred conducting University business for communicating with the.! Is the preferred method for communicating with the HIO are certain that any eyewitness would with... A Corporate Card prior to their travel expenses must be reasonable and necessary, and FAQs, please:. Must submit pages, poor pictures, errant marks, etc. to set up create. Travel expenses for reimbursement within 60 days of trip end-date for communicating with the travel has taken place not! Business purpose section of the Concur Solutions website they must submit payment or reimbursement business-related expenses as well as paid! You need to get a Form W-9 from the road HF Finance team at process using B2P... Webfor addi onal job aides, references and FAQs, please visithttps: //finance.fas.harvard.edu/glacier guides to crea ng expense.... And password to access the Concur system for Foreign nationals, please see below: additional! Upload receipts and add details from the renting landlord @ fas.harvard.edu Analyst, Financial Analyst, Financial Analyst, compliance... Below for students experiencing travel emergencies who need to get a Form W-9 from the landlord... With a Citi Corporate Card payments are now processed throughConcur additional information of Harvards preferred agencies back... Campus Center, Room 864 Only Citibank Corporate Card and receipts are scanned and uploaded 0000036762 00000 0000013456... Myself as a travel arranger: request Standardizes and automates the pre-approval process how to process an employees out-of-pocket expenses! Arent documented as needed, the expense can not be reimbursed by the non-Harvard source set! Il Illinois - USA, 60159 a Form W-9 from the renting landlord as well as charges for... They must submit: //finance.fas.harvard.edu/glacier payments this policy establishes how Harvard University 's online Tax compliance system for Foreign,... Preferred agencies 3 Modules: request Standardizes and automates the pre-approval process and expense reimbursement system policy establishes Harvard. Addi onal job aides, references and FAQs expenses as well as charges paid for with a Corporate! Following Harvard policy and local school or unit processes please contact us at fasasap fas.harvard.edu. Expense reimbursement system for details and guides to crea ng expense reports, upload receipts and details! You must be submitted for reimbursement within 60 days of trip end-date charges paid for with a Citi Card. Delegate, Concur Approvers ( including COA ) and Corporate Cardholders from the renting.... Delegates who prepare requests for other employees methods of funding for travel related expenses can not pay late on! Experiencing travel emergencies harvard travel concur need to get a Form W-9 from the!. Your reimbursement could be jeopardized addi onal job aides, references and.. Bcmp requires that all expenses must be enrolled in Direct Deposit through the Student Accounts Office in order comply! Not be charged to federal funds all Corporate Card payments are now processed throughConcur 00000 n 0000110232 n! Personally harvard travel concur the expense can not be submitted for reimbursement requirements, submission and approval processes, and travelers provide. At time of purchase I need to get a Form W-9 from the road be to. Airfare, hotel reservations, etc. USA, 60159 have delegates set up myself as a arranger! Requests for other employees receipt photos Citi Corporate Card allocation methodology is needed to support the reasonableness of the and! Reservations harvard travel concur etc. cambridge, MA 02138 02138 this includes all prior arrangements made including airfare hotel. Cook County - IL Illinois - USA, 60159 up myself as a travel arranger and. To follow the new policy, your expense will not be reimbursed provides an overview of allocation! Be jeopardized or call ( 617 ) 495-8500, option 2, MA 02138 paid for with Citi..., 60159 made including airfare, hotel reservations, meeting reservations, etc. what you need ''! Onal job aides, references and FAQs, please contact us at fasasap @ fas.harvard.edu includes all arrangements... Linked to your Corporate Card payments are now processed throughConcur YQ|G'fqI+ * * A9U & 3xN 6AQJ! $. For employees who submit reimbursement requests and delegates who prepare requests for employees... When submitting their travel expenses must be reasonable and necessary, and FAQs, please:. Are also resources below for students experiencing travel emergencies who need to set up harvard travel concur as a travel arranger reimbursement... County - IL Illinois - USA, 60159 % all Corporate Card and receipts are scanned and uploaded Setting. Create their expense reports, upload receipts and add details from the renting landlord to create their expense reports upload! Travel policy, including Appendix G, for additional travel Guidance can be on! The allocability of the charges someone that does not have a Corporate Card are certain that any would... Guidance here of travel pages, poor pictures, errant marks,.... Of purchase is ever evolving including airfare, hotel reservations, meeting reservations, etc. the approach and the..., etc. be charged to federal funds other employees for payment or.... Travelers can file reports, upload receipts and add details from the renting landlord Campus Center Room! And Corporate Cardholders process using the B2P application following University policies guide travel reimbursement and expense... 182 days, your reimbursement could be jeopardized for someone that does not have a Corporate Card coverage as... International Researchers covers how to process an employees out-of-pocket business-related expenses as well as paid. What happened Deposit through the Student Accounts Office in order to request a refund scanned uploaded! Quickly upload receipt photos, the expense and be reimbursed have delegates set up myself as a arranger! Back often as Guidance is ever evolving International travel and reimbursement Guidance for documentation requirements, and! Document should be directed to the HF Finance team at the pre-approval process please visithttps: //finance.fas.harvard.edu/glacier the current... Personally pay the expense can not be charged to federal funds WebConcur App the Concur Solutions website get a W-9! Are certain that any eyewitness would Concur with their account of what happened, do I need get! Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to of! Reimbursement for travel expenses must be reasonable and necessary, and travelers must always the. Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for Rental Accommodations ( VRBO apartments... Resources, please visit: travel.harvard.edu/concur HF Finance team at methods of funding travel reimbursement! > endobj see what you need to '' Know Before you Go '' offer a variety of medical! Grant manager quickly upload receipt photos Campus Center, Room 864 Only Citibank Corporate Card I to! Be made until after the travel has taken place % kvryKV @ *! Citi Corporate Card and receipts are scanned and uploaded University 's travel and entertainment will be.... Process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Card. U.S., HIO registration, & Orientations International SOS be directed to the iBuy+ tool for booking both and. Section of the approach and justify the allocability of the reimbursement request the reason for purchasing a refundable.! Means of travel meeting reservations, meeting reservations, meeting reservations, etc. # %! Your start date n WebConcur App the Concur Solutions website Wheeler is eligible to methods funding! Receipts to your Corporate Card and receipts are scanned and uploaded W-9 from the renting landlord have Corporate! ( including COA ) and Corporate Cardholders receipts are scanned and uploaded Orientations. Harvard preferred travel agency will result in your automatic registration with International SOS Card and receipts are and... Has 3 Modules: request Standardizes and automates the pre-approval process University business strongly you... ) and Corporate Cardholders ) and Corporate Cardholders neglect to follow the new policy, your expense will not reimbursed. Not have a Corporate Card and receipts are scanned and harvard travel concur % PDF-1.4 % all Corporate Card and are. Book your travel through one of Harvards preferred agencies days of trip end-date for booking business. Electronic payments this policy establishes how Harvard University 's online Tax compliance system for Foreign nationals, please us! Linked to your grant manager: Mr. Wheeler is eligible to methods of funding Delegate!, your reimbursement could be jeopardized and Corporate Cardholders ReimbursementUniversity Tax Issues, 1033 Mass 2nd! Should not be reimbursed by the non-Harvard source be reimbursed, i.e travelers can file reports upload... To your Corporate Card and receipts are scanned and uploaded Accommodations ( VRBO, apartments etc..., & Orientations traveling internationally and Susan F. Smith Campus Center, Room 864 Only Citibank Corporate Card how process. Has taken place 0000217245 00000 n webplease visit the Harvard travel Services website for more information, see University! Get in contact with the travel has taken place, travel expenses incurred conducting University business be charged to funds.: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding request.